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Tag Archives: event marketing

Now that you have decided to have a lunch and learn, here are several starting tips for having a successful event.

Make sure you have something everyone would like to eat. Let your prospect choose a meal (allow them to change if they want) ahead of time. That way they know that there is something on the menu that they would like to eat.

Use a telemarketing service to make sure you have qualified attendees. You can use your own sales staff and support group to call your current customers and invite them but why not let the experts invite and qualify your prospects.

Use a landing page for registration and data collection. That way there is not any attendee information that can be lost or misplaced and you can pull reports to help calculate the return on investment.

Over book the event. If you want 20 make sure you book 40. Things happen, emergencies, outages, accidents, double bookings, bosses pulling them into unexpected meetings, births, anything can happen. Expect half the attendees that you sign up to show up.

Make sure you have enough room/food for everyone. I cannot stress this enough. I have attended several lunches that were overcrowded, hot, stuffy, and it makes everyone miserable. As well, how embarrassing is it if you run out of food? Is that the impression that you want for your company? I have been there before as an attendee and it was extremely embarrassing for the scrambling host.

Make sure your prospect list is targeted. No matter how you send out your invites, make sure that the people you are inviting would benefit from your services and are not there just for a free lunch. Take a look at your target list and add some qualifiers/ranges. No one wants to waste valuable marketing dollars for attendees that have no interest in your solution.

Make sure your speaker/presenter is an expert. I have attended numerous luncheons, trainings, and presentations where the presenter did not know the answers to 50% of the questions that were being asked. You are the experts presenting the information. They came to the luncheon to hear you speak about the topic. If your expert can not make it, either reschedule or let your attendees know ahead of time.

Make sure your company representatives can answer questions. This might not be the perfect time for your new people to reach out to your prospects. Everyone needs to have their game face on and be as sharp as a tack.

Content is the key, if the topic has been done over and over or if it is outdated people will not want to go. Check around, has there been 10 other lunch and learns on X solution over past three months? If there has been then try solution Y as your topic.

Think outside the box, your prospects are getting bombarded every day with emails, voicemails, fliers, and calls inviting them to events. Set yourself apart try a themed luncheon or try some place that there is an activity to participate in after your presentation.

There are more tips and tidbits to come. This is not an end all solution blog but you should get a great start. Did I miss anything?